Policies
At Auctores, our publishing and corporate policies are designed to ensure that your personal information, submitted manuscripts, and published research are handled with the highest standards of security, transparency, and integrity. You can explore detailed information through our policy sections.
Our key policy areas include:
Access to Articles – Understanding what open access means at Auctores and how we ensure free, unrestricted availability of research.
Advertising Policy – Important information for organizations or individuals wishing to advertise with Auctores.
Permanency of Articles – How we ensure that your published work remains permanently accessible and preserved for future readership.
Open Data – Guidelines on the sharing, reuse, and ethical handling of data published in Auctores journals.
Reprints and Permissions – Policies related to reproducing, distributing, or reusing research articles, figures, or data.
Licensing and Copyright – Details on author rights, Auctores publishing terms, and the use of Creative Commons licenses.
Auctores Open Access Charter – Our commitment to transparency, accessibility, and responsible open access publishing.
Receiving Email – Support for configuring email settings to ensure timely delivery of notifications and correspondence from Auctores.
For information specific to editorial processes, including peer review, authorship, and ethical guidelines, please visit our Editorial Policies section.
Access to articles
Advertising policy
Permanency of articles
Open Data
Reprints and permissions
Licensing and copyright
Charter
Receiving email
Access to articles
Articles published in Auctores journals are fully open access and made available under Creative Commons licenses. These licenses provide a widely accepted framework that enables seamless sharing, distribution, and reuse of open access content. With Creative Commons licensing, authors retain full copyright of their work while allowing others to use it responsibly with proper attribution.
To learn more about our open access licenses and author rights, please visit our Licensing and Copyright Guide.
Advertising policy
Advertising Policy
At Auctores, all advertising and commercially sponsored content is handled with strict independence from editorial decision-making. We do not endorse any product or service presented as an advertisement or promoted through sponsorship within Auctores publications. Our editorial integrity remains fully protected from commercial influence, financial interests, or advertising arrangements.
Auctores reserves the right to reject any advertisement that may negatively affect our brand, conflict with our mission, or be inappropriate for the scholarly and professional content hosted on our platform.
We do not accept advertising for products or services proven to be harmful to health, including but not limited to tobacco and alcohol products.
All advertisements must be accurate, verifiable, and non-misleading. They must clearly identify the advertiser and the product or service being offered. Exaggerated claims, offensive material, or content that can be considered discriminatory on personal, racial, ethnic, sexual orientation, or religious grounds will not be accepted.
Advertisements that have already been displayed online may be removed at any time at the request of the Editor(s)-in-Chief or the Publisher.
Auctores does not permit treatment-specific or drug-specific campaigns to be positioned alongside specific articles or pages that discuss the advertised product. Advertisers may not target ads to articles by keyword, nor may they request placement adjacent to content related to their product.
All drug-related advertisements must comply fully with applicable national and international regulations. Advertisers must provide relevant authorization documents, including product characteristics and approvals, when submitting drug advertisements. Full generic names of active ingredients must be disclosed, and advertisements for prescription-only medicines must clearly indicate they are intended for healthcare professionals.
All medicine-related advertising must encourage proper and rational use and must not be misleading in any form.
Advertisements must be clearly distinct from editorial content. Auctores does not publish “advertorials.” Sponsored supplements must be clearly labeled, and any variation from standard peer review practices must be explicitly stated.
Editorial decisions are never influenced by advertisers or sponsors. They cannot influence search results, article placement, or editorial priorities.
Requests for advertising placements outside standard positions must be reviewed by the editorial team, which will provide a final decision within two business days.
Information regarding advertising-related complaints will be made available on the Auctores Advertisements page.
Auctores partners with select third-party advertising providers to deliver ads and collect non-personally identifiable visitor information using cookies or similar technologies. This helps display ads relevant to user interests on external websites. Users may learn more about behavioral advertising practices or opt out through the provided resources.
Advertising Complaints Policy
For concerns or complaints regarding advertising on Auctores platforms, please contact:
info@auctoresonline.org
Advertising Standards and Regulatory Bodies
Advertising Standards Authority (ASA)
The ASA oversees compliance with advertising standards and investigates complaints associated with published medical advertisements. It ensures adherence to relevant advertising codes across digital and print media.
Prescription Medicines Code of Practice Authority (PMCPA)
Complaints regarding promotional activities for prescription medicines may be reviewed under applicable pharmaceutical industry codes of practice by the PMCPA. Decisions are issued by the Code of Practice Panel, with appeals handled by the Code of Practice Appeal Board. Outcomes are published regularly for transparency.
Permanency of articles
Permanency of Articles
At Auctores, we are committed to the long-term preservation and accessibility of all open access articles we publish. To safeguard the scholarly record, every article is archived in secure open access repositories. Once published, the original content of an article is not altered, ensuring the integrity and transparency of the scientific record.
Article Corrections and Retractions
If a published article requires correction or retraction, Auctores issues an official correction or retraction notice.
The original article remains unchanged and publicly accessible.
A prominent link to the correction or retraction notice is added to the article.
This approach maintains transparency while ensuring that any updates are clearly communicated and widely indexed.
Article Removal
Auctores is dedicated to preserving scientific literature; however, in rare cases where content is found to be defamatory, unlawful, or infringing upon intellectual property rights, removal may be necessary. In such exceptional circumstances:
The article or specific content may be withdrawn from the Auctores website and associated repositories.
The article’s indexing information will remain visible.
An explanatory note will be displayed in place of the removed content.
Example of an explanatory note:
“Auctores regrets that this article is no longer available in order to prevent potential legal claims.”
Open Data
Open Data Policy
At Auctores, we actively encourage authors to make their supporting research data openly available in trusted public repositories. Open data enhances transparency, reproducibility, and scientific advancement. For guidance on sharing your research data, please refer to the data accessibility instructions provided in each journal’s author resources.
CC0 Data Policy
In addition to Auctores’ standard open data expectations, certain Auctores journals may operate under a CC0 Data Policy. Under this policy, all published data within the article is released under the Creative Commons CC0 1.0 Public Domain Dedication, unless otherwise specified.
Authors should consult the Submission Guidelines of the specific journal to determine whether the CC0 Data Policy applies.
What Content Is Covered Under the CC0 Data Policy?
For journals following the CC0 policy, the CC0 waiver generally applies to all data contained within the published article and its supplementary materials. While it is not possible to list every data type exhaustively, the following table provides examples of common data formats treated under the CC0 Data Policy:
Examples of Data in Published Articles and Supplementary Files
1. Material Submitted as Additional Files
File / Content Type | Explanation |
XML | A widely used standard for data exchange, including scientific domain-specific formats such as Gating-ML in flow cytometry. |
CSV | An open, commonly used format for tables and datasets. |
XLS / XLSX | Spreadsheet formats widely used for presenting and sharing scientific data. |
RDF | A standard framework for encoding data and metadata on the web. |
2. Material Contained Within the Article Full Text
Content Type | Explanation |
Tables | Numerical or factual data structured in rows and columns. |
Bibliographic Data | Factual publication details such as authors, titles, dates, and identifiers (including reference lists). |
Graphs and Data Points | Visual or extracted representations of underlying data, often machine-readable. |
Text-Derived Data (e.g., word frequencies) | Information identified through text mining, including frequencies and associations of scientific terms such as gene or protein names. |
Opting Out of CC0
We understand that some authors, due to institutional, funder, or governmental restrictions, may not be permitted to release their data under CC0.
In such cases:
Authors may opt for a non-standard license for specific data elements.
This is similar to situations where figures or tables reproduced from third-party sources carry alternative licensing terms.
Authors should review Auctores’ copyright and licensing terms before submission and raise any concerns if CC0 is not permissible.
Auctores supports authors in meeting the requirements of their funding bodies or employers and will work to ensure appropriate licensing accommodations where necessary.
Reprints and permissions
Reprints and Permissions
Reprint Services
Auctores offers high-quality reprint services for authors, institutions, and organizations that require professionally produced copies of published articles. All reprints are created directly from the final PDF version of the article to ensure accuracy and clarity.
Reprints can be ordered through our designated online ordering system. Once an order is placed, printed copies will be delivered to the requested address.
For bulk orders exceeding 400 copies, or for commercial reprint requests, please contact our reprints team for assistance: info@auctoresonline.org
Open Access Articles
All open access articles published by Auctores journals are released under a Creative Commons license, allowing broad accessibility and reuse under clearly defined terms. Articles may be freely accessed online and reused according to the specific license applied, provided appropriate attribution is maintained—typically through proper academic citation.
To learn more about open access licensing, please refer to our Licensing and Copyright Policy on the Auctores website.
Auctores’ open access licenses also permit anyone to produce printed copies of an article without requiring formal permission or payment. As a professional courtesy, we ask that individuals or organizations planning to reproduce large quantities (250+ copies) of an article notify the copyright holder, and we welcome voluntary contributions supporting open access publishing.
Free-to-Access Articles
All Auctores articles are accessible online without subscription barriers. However, some journals may feature a small number of articles that are freely accessible but not published under an open access Creative Commons license.
These articles may be identified as “Free” and may carry copyright retained by the publisher or partner organizations.
Such articles may be reproduced for non-commercial purposes, provided full attribution is given. For commercial reuse, or for clarification on permissions, authors or requesters should contact the Auctores editorial office.
Co-published articles—those released simultaneously by Auctores and another publisher—may follow special permission rules. Any co-publication notes will be included within the article metadata. Please consult us for reuse requests involving such content.
Reproduction of Figures and Tables
Auctores permits the reproduction of original figures and tables from its published articles free of charge and without requiring written permission, provided that:
The figure or table is original to the article,
Auctores is cited as the original publisher, and
Proper attribution to the authors along with correct citation details is included.
For any questions regarding the reuse of figures, tables, or other article components, please contact: info@auctoresonline.org
Licensing and copyright
Auctores Guide to Licensing, Copyright, and Author Rights
Auctores is committed to ensuring that authors retain control over their scholarly work while supporting broad and responsible dissemination of research. Whether your article is published under open access (OA) or through standard access, this guide outlines the licensing options available, the rights you keep as an author, and the permissions required for reuse.
Publishing Licence Options
All open access articles published by Auctores are distributed under Creative Commons licences, offering a globally recognized framework that enables transparent reuse of scholarly material. Details of the OA licences offered by Auctores can be found on each journal’s webpage, and additional explanations of Creative Commons terms are provided in our Licensing & Copyright Policy.
Articles published under non-open access terms in selected Auctores journals may have different usage conditions.
Understanding Publishing Licences
Regardless of the licence chosen, Auctores requires proper credit to the authors and to the published version whenever the work is reused. The extent of reuse rights depends on the selected licence.
Auctores primarily uses the following Creative Commons licences:
CC BY – Creative Commons Attribution
Allows sharing, adaptation, and commercial reuse
Requires attribution to the authors
CC BY-NC-ND – Creative Commons Attribution, Non-Commercial, No Derivatives
Allows sharing for non-commercial purposes
No modification or derivative works permitted
Requires attribution to the authors
Rights for Reuse
Reuse Rights | CC BY | CC BY-NC-ND | Standard (Non-OA) Licence |
Author must be credited | Yes | Yes | Yes |
Free to read, print, download | Yes | Yes | Available to authorized users |
Share or republish final article | Yes | Yes (non-commercial only) | No |
Create derivative works | Yes | No | No |
Commercial reuse | Yes | No | No |
Examples of Reuse
Use Case | CC BY | CC BY-NC-ND | Standard Licence |
Reuse extracts in other works | Yes | Yes (non-commercial) | Permission may be needed |
Text & data mining | Yes | Yes (with non-commercial limits) | For authorized users only |
Translate manuscript | Yes | Private, non-commercial only | Private, non-commercial only |
Create applications/tools | Yes | No | No |
All Creative Commons licences require that the licence type be clearly referenced wherever the content appears.
For commercial reuse or special permissions, please refer to the Auctores Rights & Permissions section.
Meeting Funder and Institutional Requirements
Authors should ensure that their chosen licence aligns with their funder’s or institution’s open access mandates. Some funders require specific Creative Commons licences; authors should confirm these requirements before selecting an option.
If OA publication costs are covered by institutional agreements, the licence options available may depend on the terms of that agreement.
Authors affiliated with governmental or intergovernmental organizations who require non-standard licensing should contact the Auctores editorial office for assistance.
For queries about changing licences after publication, authors may contact support@auctoresonline.org with their article details.
Copyright and Author Rights
Auctores strongly believes in author ownership of intellectual property. Authors retain copyright for all open access articles published with us.
Auctores actively works to protect published research from copyright infringement by monitoring misuse and taking appropriate corrective action when necessary.
Open Access Articles
Authors:
Retain copyright
Sign a Licence to Publish agreement
Grant Auctores non-exclusive rights under CC BY or limited rights under CC BY-NC-ND
Standard Access Articles
Authors typically grant Auctores an exclusive licence to publish, while still retaining substantial rights, including self-archiving where applicable.
Author Rights
Authors retain broad rights to reuse their work. The table below summarizes author permissions under each licence:
Author Rights | CC BY | CC BY-NC-ND | Standard Licence |
Retain copyright & IP rights | Yes | Yes | Yes |
Reuse content in new works | Yes | Yes | With conditions |
Use in teaching materials | Yes | Yes (non-commercial) | Yes (non-commercial) |
Include in thesis/dissertation | Yes | Yes | Yes |
Use figures/tables in presentations | Yes | Yes | Yes |
Share final article with peers | Yes | Yes | Limited, for academic use |
Deposit preprint | Yes | Yes | Yes |
Self-archive accepted manuscript | Yes | Yes (same licence terms) | Yes (subject to Auctores policy and embargo) |
For detailed licence templates and additional information, visit the Auctores Licensing & Permissions section.
Charter
Auctores Open Access Commitment
Every peer-reviewed research article published by Auctores is fully open access, ensuring that scientific knowledge is freely and permanently available to the global research community.
Our Open Access Principles
1. Universal and Immediate Accessibility
All Auctores articles are:
Freely accessible online to anyone, anywhere in the world.
Published in an easy-to-read digital format.
Deposited immediately upon publication—without embargo—in at least one recognized open access repository.
Our preferred deposit format is XML with an established DTD to ensure long-term readability and interoperability.
2. Author-Retained Rights and Permitted Reuse
Authors or copyright holders grant, in advance and in perpetuity, the right for any third party to:
Use, reproduce, share, or distribute the article in whole or in part.
Reuse the content in any medium or format, provided:
No substantive errors are introduced,
Proper authorship attribution is maintained,
Correct citation details are supplied,
Any partial reproduction is clearly indicated as such.
3. Permanent Commitment to Open Access
Auctores upholds an irreversible commitment to provide unconditional open access:
For all previously published articles, and
For all future publications,
regardless of any potential organizational or ownership changes.
Governance and Oversight: Auctores Board of Trustees
To safeguard our open access mission, Auctores maintains an independent Board of Trustees. Their responsibilities include:
Change of Ownership Protections
If any change in ownership is ever considered:
The Board of Trustees must review whether the prospective owner offers binding guarantees to maintain Auctores’ unconditional open access policy.
Auctores will not engage in or finalize any ownership transition unless the Board approves these guarantees.
Board Composition and Continuity
Any change in the Board’s membership must be approved by a majority of existing Trustees.
The Board exists to preserve the integrity, independence, and open access foundation of Auctores.
Receiving email
How to Ensure You Receive Emails from Auctores
Sometimes, emails sent by Auctores may be mistakenly flagged as spam or junk by your email provider. Most modern email systems include a spam/junk folder, so it’s a good idea to check these folders periodically.
If you find any emails from Auctores in your spam or junk folder, simply mark them as “Not Spam” or “Not Junk”. This helps your email provider learn that future emails from Auctores are legitimate and should be delivered to your inbox.
To make sure you never miss an important update, you can also add Auctores to your “trusted sender” or “safe sender” list. Below are instructions for popular email services. Even if your email platform is not listed, a similar process will usually apply.
Add Auctores to Your Safe Sender List
Microsoft Outlook
Go to Tools > Options
Click the Preferences tab
Select Junk E-mail
Open the Safe Senders tab
Click Add and enter: auctoresonline.org
Click OK
Apple Mail
Go to Mail > Preferences
Open the Rules tab
Click Add Rule
Create a rule:
If “From” Contains: auctoresonline.org
Set the action to Move message to Inbox
Click OK
Thunderbird
Open the Address Book
Select Personal Address Book
Click New Contact
Add info@auctoresonline.org under email
Click OK
Go to Account Settings > Junk Settings
Enable: Adaptive junk mail controls and Personal Address Book
Click OK
Gmail
Go to Settings > Filters > Create a new filter
In the “From” field, enter: auctoresonline.org
Click Next Step
Select Never send it to Spam
Click Create Filter
Hotmail / Outlook.com
Go to Options > More options
Select Safe and blocked senders
Open Safe senders
Add: auctoresonline.org
Click Add
Yahoo Mail
Click Mail Options
Choose Filters
Click Add
Set “Sender” → “Contains” → info@auctoresonline.org
Choose the destination folder as Inbox
Click Save
Postini
Log in to your Postini account
Go to My Settings > Approved Senders
Add auctoresonline.org under Approved Domains
Click Update approved domains